Registration & Submission

Registration

・Congress Registration Fee (including Banquet Fee)

	Early-bird (February 21, 2025 - May 14, 2025)	Regular (May 16, 2025 - June 30, 2025)
Regular	JPY40,000 (Approx. RMB1,900; KW380,000; USD260)	JPY50,000 (Approx. RMB2,400; KW470,000; USD330)
Student	JPY20,000 (Approx. RMB950; KW190,000; USD130)	JPY25,000 (Approx. RMB1,200; KW235,000; USD165)

*Prices in RMB, KW and USD are for reference only. Settlement will be made in JPY and the settlement amount depends on the exchange rate of the day.

・Proof of Status for Students

Student is required to upload a copy of valid Student ID (Student card with photo) including the expiry date that indicates proof of your status as a student at the first day of the Congress during the registration.
If you are unable to upload your Student ID onto the registration system, please send it to the Congress Secretariat by email (eafes2025_info@convention-plus.com).

・Cancellation and Refund Policy

The refund deadline for the registration fee is May 14, 2025. If a cancellation of participation is received by this date, the fee will be refunded, excluding bank transfer fees and other expenses. For cancellation, please contact the Congress Secretariat by email (eafes2025_info@convention-plus.com).

・Payment Methods

Payment should be made in Japanese Yen (JPY) by credit card only.

・Issuance of Receipt

You can download your receipt from My Page.

Banquet Fee for Accompanying Person

*Prices in RMB, KW and USD are for reference only. Settlement will be made in JPY and the settlement amount depends on the exchange rate of the day.

Date & Time

17:30~19:30 on July 19, 2025

Payment

The payment is required in Japanese Yen at the Registration Desk on the day.

Cancellation and Refund Policy

The refund deadline for the banquet fee for an accompanying person is May 14, 2025. If a cancellation of participation is received by this date, the fee will not be charged at the Registration Desk at the venue. For cancellation, please contact the Congress Secretariat by email (eafes2025_info@convention-plus.com).

Abstract Submission

• Registration is mandatory before the abstract submission. During the abstract submission process, you will be asked to input your Registration ID.
• After you have submitted your abstract, a notification email will be sent to your registered email address. If you do not receive the email, please contact the Congress Secretariat by email (eafes2025_info@convention-plus.com).

・Symposia

Submission Period

• Open: Feb 21, 2025 (JST)
• Close: May 14, 2025 (JST)

How to Submit Abstract

• Speakers of an accepted symposium must submit their abstracts by themselves after the principal organizer finalizes the list of speakers including openly invited ones.

Please click the "Abstract Submission" button above to access the submission system.

Submission Guideline

• Abstracts will be accepted in English only.
• Abstracts must be a maximum of 300 words.
• No figures or tables can be submitted.

Please check "Symposia" site for more information on "Call for Symposium Proposals".

・Poster Sessions

Submission Period

• Open: Feb 21, 2025 (JST)
• Close: May 14, 2025 (JST)

*If the number of abstract submissions reached the maximum (up to ca. 200 posters), the submission will be closed before the deadline.

How to Submit Abstract

• After the registration, please submit your abstract by clicking the above "Abstract Submission" button onto the abstract submission system.

Submission Guideline

• Abstracts will be accepted in English only.
• Abstracts must be a maximum of 300 words.
• No figures or tables can be submitted.
• Three or more keywords are required.
• Acceptance or rejection of an abstract will be notified by the end of May to the e-mail address you entered when submitting an abstract.

Please check "Poster Sessions" site for more details.